Privacy Policy

At Menlo School, we are committed to protecting the privacy of visitors to our website. This Privacy Policy outlines how we collect, use, and safeguard the information you share with us. By using our Site, you agree to the terms outlined below.

Information We Collect

When you interact with our Site, we may collect both personal and non-personal information.

Personal information is collected when you access areas of the Site that require authentication through your school-issued Okta account. This may include your name, email address, and login credentials. These credentials are processed securely through Okta, and we do not store your passwords. This information is used solely to verify your identity and provide access to restricted portions of the Site.

Non-personal information is gathered through tools such as Google Analytics. This includes data such as your IP address, browser type, operating system, pages visited, and the duration of your visit. This information is anonymized and aggregated to help us understand how the Site is used and improve its functionality.

How We Use Your Information

The information we collect is used to enhance the overall user experience and ensure the security of our Site. Specifically, we use your information to monitor and improve Site performance, verify user identities for secure access, and protect against unauthorized access or malicious activity.

Sharing Your Information

We do not sell or rent your personal information to third parties. However, we may share your data in specific, limited circumstances. For instance, service providers like Google Analytics and Okta may process certain data on our behalf, subject to their own privacy policies. Additionally, we may share information when required by law or as necessary to ensure the operational integrity of our school systems.

Cookies and Tracking Technologies

To enhance your browsing experience, we use cookies and similar tracking technologies. These tools allow us to analyze website usage patterns and maintain secure login sessions for authenticated users. You can adjust your browser settings to manage cookies; however, some features of the Site may not function properly if cookies are disabled.

Data Security

We take reasonable precautions to safeguard your information from unauthorized access, disclosure, or alteration. These measures include the use of encryption for login data processed through Okta, secure HTTPS connections, and regular evaluations of our security practices. While we strive to protect your data, no system can guarantee absolute security.

Your Rights

You have the right to access and update your personal information by contacting the school administration. If you prefer not to have your browsing data included in Google Analytics, you may use Google’s opt-out tool. Additionally, you may request the deletion of your personal information, subject to any legal or operational requirements that may necessitate its retention.

Third-Party Links

Our Site may contain links to external websites. We are not responsible for the privacy practices of these third parties and encourage you to review their privacy policies when visiting their websites.

Children’s Privacy

Our Site is primarily designed for use by parents, guardians, students, and staff associated with Menlo School as well as families interested in applying for admissions or working at the School. We do not knowingly collect personal information from children under the age of 13 without appropriate consent, in compliance with the Children’s Online Privacy Protection Act (COPPA).

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or relevant regulations.

Your privacy is important to us, and we are committed to maintaining your trust through our transparent and secure practices. Thank you for your confidence in Menlo School.